ict:privacy:details
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ict:privacy:details [2018/12/04 19:56] – [Common groups] privacy officer heeft rechten x.vanbruxvoort | ict:privacy:details [2020/05/07 09:21] – [Photos and portrait right] flickr deleted x.vanbruxvoort | ||
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This document will provide you with a detailed view of the various kinds of information S.A. Proto processes, how this is acquired, where it can be reviewed and how it can be modified and/or deleted. | This document will provide you with a detailed view of the various kinds of information S.A. Proto processes, how this is acquired, where it can be reviewed and how it can be modified and/or deleted. | ||
- | The intention of this overview is to be complete and exhaustive, and the [[https:// | + | The intention of this overview is to be complete and exhaustive, and the [[https:// |
This section should be viewed as an appendix to the [[ict: | This section should be viewed as an appendix to the [[ict: | ||
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===== Who has access to your data ===== | ===== Who has access to your data ===== | ||
- | Throughout this document several groups will frequently been named as having access to your data. These groups will be outlined below for quick reference. In addition sometimes names of committees of S.A. Proto will make an appearance. If this is the case a link will be included to that committee' | + | Throughout this document several groups will frequently been named as having access to your data. These groups will be outlined below for quick reference. In addition sometimes names of committees |
==== Common groups ==== | ==== Common groups ==== | ||
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Common groups that will be repeated throughout this document are: | Common groups that will be repeated throughout this document are: | ||
- | * **System Administrators** -- The people responsible for the most technical IT support in the association. This includes all members listed on the [[https:// | + | * **System Administrators** -- The people responsible for the most technical IT support in the association. This includes all members listed on the [[https:// |
* **Administrators** -- This group consists of three groups: the //System Administrators//, | * **Administrators** -- This group consists of three groups: the //System Administrators//, | ||
- | * **OmNomCom** -- This group consists of people that have access to a specific part of the association administration related to the stock, management, purchases and other related aspects of the OmNomCom, the system that keeps a tally of all purchases made within the association and sees that they are being paid for. This group consists of three groups: the // | + | * **OmNomCom** -- This group consists of people that have access to a specific part of the association administration related to the stock, management, purchases and other related aspects of the OmNomCom, the system that keeps a tally of all purchases made within the association and sees that they are being paid for. This group consists of three groups: the // |
* **Members** -- This group consists of all people that have a user account on the website and an active association membership tied to that user account. | * **Members** -- This group consists of all people that have a user account on the website and an active association membership tied to that user account. | ||
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S.A. Proto exclusively stores data on Dutch soil and with Dutch companies, except where specifically mentioned otherwise. | S.A. Proto exclusively stores data on Dutch soil and with Dutch companies, except where specifically mentioned otherwise. | ||
- | Most of the data related to the website and e-mail is stored on a virtual server provided by the student company Studenten Net Twente (SNT) on the UT terrain. The privacy policy can be found at https:// | + | Most of the data related to the website and e-mail |
+ | |||
+ | Our website will soon be hosted at Antagonist because of maintainability over future years. Data centers used at Antagonist are located at Enschede and Hengelo, via Equinix and Previder. We have a data processing agreement with Antagonist, of which the content can be viewed [[https:// | ||
The domain names are arranged with TransIP. Their privacy policy can be found [[https:// | The domain names are arranged with TransIP. Their privacy policy can be found [[https:// | ||
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Your age may be shown to other members. If it is your birthday, you will be displayed on the homepage of the site. We think this improves the feel of a community, but the user can opt-out for this via their dashboard. | Your age may be shown to other members. If it is your birthday, you will be displayed on the homepage of the site. We think this improves the feel of a community, but the user can opt-out for this via their dashboard. | ||
- | The page where you can authorize S.A. Proto for a SEPA direct withdrawal processes your IBAN. To improve usability your IBAN is sent to [[https:// | + | The page where you can authorize S.A. Proto for a SEPA direct withdrawal processes your IBAN. To improve usability your IBAN is sent to [[https:// |
**Additionally, | **Additionally, | ||
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* RFID tag | * RFID tag | ||
- | Dietary or allergy information is only visible to // | + | Dietary or allergy information is only visible to // |
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The mailinglist subscriptions are saved to see which mail you want to receive such that you only have to receive mail you are interested in. RFID code can added by the user to simplify OmNomCom purchases and can be deleted at all times. | The mailinglist subscriptions are saved to see which mail you want to receive such that you only have to receive mail you are interested in. RFID code can added by the user to simplify OmNomCom purchases and can be deleted at all times. | ||
- | Finally, if you choose to become active by joining | + | Finally, if you choose to become active by joining a committee |
**Data S.A. Proto automatically stores the following data about you:** | **Data S.A. Proto automatically stores the following data about you:** | ||
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Every member receives a unique user id for anonymization in case of statistical operations and for the layout of the database. | Every member receives a unique user id for anonymization in case of statistical operations and for the layout of the database. | ||
- | When becoming a member, the type of member | + | When becoming a member, the type of member can be one (or more) of the following: Regular member, honorary member, life-long member and donator. This is because there is a difference in contribution fee to receive between these types. |
===== Purchases and payments ===== | ===== Purchases and payments ===== | ||
- | In the course of your S.A. Proto membership, you can make purchases at various points. These purchases can include food and consumables at the OmNomCom, participant' | + | In the course of your S.A. Proto membership, you can make purchases at various points. These purchases can include food and consumables at the OmNomCom, participant' |
// | // | ||
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==== Profile photo ==== | ==== Profile photo ==== | ||
- | You can add, edit or remove a profile photo via your dashboard. This is completely voluntarily. As a rule of thumb, assume that your profile photo is visible wherever your name is. Your profile photo is retained till you delete or change it. Your photo can also be visible during drinks when you are under 18. | + | You can add, edit or remove a profile photo via your dashboard. This is completely voluntarily. As a rule of thumb, assume that your profile photo is visible wherever your name is. Your profile photo is retained till you delete or change it. Your photo can also be visible during drinks when you are under 18. If you wish to receive a membership card, your profile picture will be used on this card. |
==== Achievements ==== | ==== Achievements ==== | ||
- | You can receive achievements (virtual ' | + | You can receive achievements (virtual ' |
==== Activities ==== | ==== Activities ==== | ||
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==== Protopeners ==== | ==== Protopeners ==== | ||
- | Second, if you join the ProtOpeners committee, your name will be displayed on the screen in and nearby the Protopolis when you have Protopener duty. This is to show members who is responsible for the Protopolis at that very moment and who members can ask question and/or information. | + | Second, if you join the ProtOpeners committee, your name will be displayed on the screen in and nearby the Protopolis when you have Protopener duty. This is to show members who is responsible for the Protopolis at that very moment and who members can ask question and/or information. Next to this, you should get a Proto membership card displaying your profile picture which is used for identification. |
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At activities organized by or together with S.A. Proto, photographers or film crew may be present at the activity and they may take a picture and/or video of you that may later be published. If this makes you feel uncomfortable, | At activities organized by or together with S.A. Proto, photographers or film crew may be present at the activity and they may take a picture and/or video of you that may later be published. If this makes you feel uncomfortable, | ||
- | In the case of photographers/ | + | In the case of photographers/ |
In the case of external parties (press, for example), please ask that party or the association board for their policy regarding portrait rights. | In the case of external parties (press, for example), please ask that party or the association board for their policy regarding portrait rights. | ||
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=== Sentry, error tracking software === | === Sentry, error tracking software === | ||
- | If something goes wrong on our website, (meta) information about the problem will be send to Sentry. This information | + | If something goes wrong on our website, (meta) information about the problem will be send to Sentry. This information |
All // | All // | ||
ict/privacy/details.txt · Last modified: 2023/12/19 22:06 by w.ysbrandburgsted