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ict:privacy:details

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ict:privacy:details [2018/12/04 21:05] – [Location of data and storage] x.vanbruxvoortict:privacy:details [2019/02/12 21:04] – spelling & clarification x.vanbruxvoort
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 This document will provide you with a detailed view of the various kinds of information S.A. Proto processes, how this is acquired, where it can be reviewed and how it can be modified and/or deleted. This document will provide you with a detailed view of the various kinds of information S.A. Proto processes, how this is acquired, where it can be reviewed and how it can be modified and/or deleted.
  
-The intention of this overview is to be complete and exhaustive, and the [[https://www.proto.utwente.nl/committee/819|Have You Tried Turning It Off And On Again committee]] has the duty to keep this document factual and actual. If, despite these efforts, you find that his document is incomplete or incorrect, or if you have other questions related to this document, please send an e-mail to [[privacy@proto.utwente.nl]].+The intention of this overview is to be complete and exhaustive, and the [[https://www.proto.utwente.nl/committee/haveyoutriedturningitoffandonagain|Have You Tried Turning It Off And On Again committee]] has the duty to keep this document factual and actual. If, despite these efforts, you find that his document is incomplete or incorrect, or if you have other questions related to this document, please send an e-mail to [[privacy@proto.utwente.nl]].
  
 This section should be viewed as an appendix to the [[ict:privacy:start|Privacy Policy of Study Association Proto]]. This section should be viewed as an appendix to the [[ict:privacy:start|Privacy Policy of Study Association Proto]].
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 Common groups that will be repeated throughout this document are: Common groups that will be repeated throughout this document are:
  
-  * **System Administrators** -- The people responsible for the most technical IT support in the association. This includes all members listed on the [[https://www.proto.utwente.nl/committee/819|Have You Tried Turning It Off And On Again committee]] member list that have //System Admin(istrator)//, //SysAdmin// or //Privacy Officer// in their function.+  * **System Administrators** -- The people responsible for the most technical IT support in the association. This includes all members listed on the [[https://www.proto.utwente.nl/committee/haveyoutriedturningitoffandonagain|Have You Tried Turning It Off And On Again committee]] member list that have //System Admin(istrator)//, //SysAdmin// or //Privacy Officer// in their function.
   * **Administrators** -- This group consists of three groups: the //System Administrators//, the [[https://www.proto.utwente.nl/page/board|board of S.A. Proto]] and all members listed on the [[https://www.proto.utwente.nl/committee/819|Have You Tried Turning It Off And On Again committee]] member list that have //Developer// in their function.   * **Administrators** -- This group consists of three groups: the //System Administrators//, the [[https://www.proto.utwente.nl/page/board|board of S.A. Proto]] and all members listed on the [[https://www.proto.utwente.nl/committee/819|Have You Tried Turning It Off And On Again committee]] member list that have //Developer// in their function.
-  * **OmNomCom** -- This group consists of people that have access to a specific part of the association administration related to the stock, management, purchases and other related aspects of the OmNomCom, the system that keeps a tally of all purchases made within the association and sees that they are being paid for. This group consists of three groups: the //Administrators// and all members listed on the [[https://www.proto.utwente.nl/committee/26|OmNomCom]] and [[https://www.proto.utwente.nl/committee/3583|TIPCie]] member list. Next to that, also Alfred, the administrator of the SmartXp lab, has access to this administration, to make purchases able to go via the OmNomCom.+  * **OmNomCom** -- This group consists of people that have access to a specific part of the association administration related to the stock, management, purchases and other related aspects of the OmNomCom, the system that keeps a tally of all purchases made within the association and sees that they are being paid for. This group consists of three groups: the //Administrators// and all members listed on the [[https://www.proto.utwente.nl/committee/26|OmNomCom]] and [[https://www.proto.utwente.nl/committee/tipcie|TIPCie]] member list. Next to that, also Alfred, the administrator of the SmartXp lab, has access to this administration, to make purchases able to go via the OmNomCom.
   * **Members** -- This group consists of all people that have a user account on the website and an active association membership tied to that user account.   * **Members** -- This group consists of all people that have a user account on the website and an active association membership tied to that user account.
  
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 Your age may be shown to other members. If it is your birthday, you will be displayed on the homepage of the site. We think this improves the feel of a community, but the user can opt-out for this via their dashboard. Your age may be shown to other members. If it is your birthday, you will be displayed on the homepage of the site. We think this improves the feel of a community, but the user can opt-out for this via their dashboard.
  
-The page where you can authorize S.A. Proto for a SEPA direct withdrawal processes your IBAN. To improve usability your IBAN is sent to [[https://openiban.org|openiban.org]] to see if your BIC can be automatically determined. No other PII is sent to openiban.org. In order to prove that you allowed S.A. Proto to collect the debt you have at S.A. Proto (by buying from the OmNomCom or participating in activities for example) your signature is saved.+The page where you can authorize S.A. Proto for a SEPA direct withdrawal processes your IBAN. To improve usability your IBAN is sent to [[https://openiban.org|openiban.org]] to see if your BIC can be automatically determined. No other PII is sent to openiban.org. In order to prove that you allowed S.A. Proto to collect the debt you have at S.A. Proto (by buying from the OmNomCom, retrieving your membership fee or participating in activities for example) your signature is saved.
  
 **Additionally, you can also choose to supply:** **Additionally, you can also choose to supply:**
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 The mailinglist subscriptions are saved to see which mail you want to receive such that you only have to receive mail you are interested in. RFID code can added by the user to simplify OmNomCom purchases and can be deleted at all times. The mailinglist subscriptions are saved to see which mail you want to receive such that you only have to receive mail you are interested in. RFID code can added by the user to simplify OmNomCom purchases and can be deleted at all times.
  
-Finally, if you choose to become active by joining of a committee, your name will be added to the page of the committee you are joining (along with a join and leave date and a function description), and this will be visible to members. Your committee memberships are retained indefinitely, even you deactivate your account.+Finally, if you choose to become active by joining of a committee, your name will be added to the page of the committee you are joining (along with a join and leave date and a function description), and this will be visible to members. Your committee memberships are retained indefinitely, even if you deactivate your account.
  
 **Data S.A. Proto automatically stores the following data about you:** **Data S.A. Proto automatically stores the following data about you:**
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 Every member receives a unique user id for anonymization in case of statistical operations and for the layout of the database.  Every member receives a unique user id for anonymization in case of statistical operations and for the layout of the database. 
  
-When becoming a member, the type of member one is can be one (or more) of the following: Regular member, honorary member, life-long member and donator. This is because there is a difference in contribution fee to receive between these types.+When becoming a member, the type of member can be one (or more) of the following: Regular member, honorary member, life-long member and donator. This is because there is a difference in contribution fee to receive between these types.
  
 ===== Purchases and payments ===== ===== Purchases and payments =====
  
-In the course of your S.A. Proto membership, you can make purchases at various points. These purchases can include food and consumables at the OmNomCom, participant's fee for activities and your membership fee. Any purchases you make are saved and retained indefinitely, even if you terminate your membership or deactivate your account. All purchases are visible and searchable by the //OmNomCom//. During some activities you can pay for your consumptions in cash. If you pay in cash, the purchase is logged but not linked to your user account.+In the course of your S.A. Proto membership, you can make purchases at various points. These purchases can include food and consumables at the OmNomCom, participant's fee for activities and your membership fee. Any purchases you make are saved and retained indefinitely, even if you terminate your membership or deactivate your account. All purchases are visible and searchable by the //OmNomCom// and //Administrators//. During some activities you can pay for your consumptions in cash. If you pay in cash, the purchase is logged but not linked to your user account.
  
 //Administrators// are also able to see the aggregated purchase and payment information that is visible to you. This includes totals for each month, which withdrawals you were included in and the amount that was involved in these withdrawals. //Administrators// are also able to see the aggregated purchase and payment information that is visible to you. This includes totals for each month, which withdrawals you were included in and the amount that was involved in these withdrawals.
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 ==== Profile photo ==== ==== Profile photo ====
  
-You can add, edit or remove a profile photo via your dashboard. This is completely voluntarily. As a rule of thumb, assume that your profile photo is visible wherever your name is. Your profile photo is retained till you delete or change it. Your photo can also be visible during drinks when you are under 18.+You can add, edit or remove a profile photo via your dashboard. This is completely voluntarily. As a rule of thumb, assume that your profile photo is visible wherever your name is. Your profile photo is retained till you delete or change it. Your photo can also be visible during drinks when you are under 18. If you wish to receive a membership card, your profile picture will be used on this card. 
  
 ==== Achievements ==== ==== Achievements ====
  
-You can receive achievements (virtual 'prizes' for achieving something) automatically or manually. These are visible to other members of the association in your profile. Please contact the association board if you don't want an achievement to be shown in your profile. Achievements are retained until they're deleted by an //Administrator//.+You can receive achievements (virtual 'prizes' for achieving something) automatically or manually. These are visible to other members of the association in your profile. Please contact the association board if you don't want an achievement to be shown in your profile. Achievements are retained until they're deleted by an //Administrator// or your account is deleted.
  
 ==== Activities ==== ==== Activities ====
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 ==== Protopeners ==== ==== Protopeners ====
-Second, if you join the ProtOpeners committee, your name will be displayed on the screen in and nearby the Protopolis when you have Protopener duty. This is to show members who is responsible for the Protopolis at that very moment and who members can ask question and/or information. +Second, if you join the ProtOpeners committee, your name will be displayed on the screen in and nearby the Protopolis when you have Protopener duty. This is to show members who is responsible for the Protopolis at that very moment and who members can ask question and/or information. Next to this, you should get a Proto membership card displaying your profile picture which is used for identification. 
  
  
ict/privacy/details.txt · Last modified: 2023/12/19 22:06 by w.ysbrandburgsted