User Tools

Site Tools


ict:privacy:details

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
ict:privacy:details [2019/02/12 21:04]
x.vanbruxvoort spelling & clarification
ict:privacy:details [2020/06/16 21:49] (current)
jonathan New Analytics URL
Line 9: Line 9:
 ===== Who has access to your data ===== ===== Who has access to your data =====
  
-Throughout this document several groups will frequently been named as having access to your data. These groups will be outlined below for quick reference. In addition sometimes names of committees of S.A. Proto will make an appearance. If this is the case a link will be included to that committee's page on the S.A. Proto website to easily allow you to see who a member of that committee is currently. If an external company or party has access to your data, a link will be included to (the closest thing to) a privacy policy on the website of that party. +Throughout this document several groups will frequently been named as having access to your data. These groups will be outlined below for quick reference. In addition sometimes names of committees or societies of S.A. Proto will make an appearance. If this is the case a link will be included to that committee's/society's page on the S.A. Proto website to easily allow you to see who a member of that committee/society is currently. If an external company or party has access to your data, a link will be included to (the closest thing to) a privacy policy on the website of that party. 
  
 ==== Common groups ==== ==== Common groups ====
Line 32: Line 32:
  
 Most of the data related to the website and e-mail and our backup is stored on a virtual server provided by the student company Studenten Net Twente (SNT) on the UT terrain. The privacy policy can be found at https://www.snt.utwente.nl/helpdesk/beleid/privacy. S.A. Proto signed a data processing agreement with SNT. Most of the data related to the website and e-mail and our backup is stored on a virtual server provided by the student company Studenten Net Twente (SNT) on the UT terrain. The privacy policy can be found at https://www.snt.utwente.nl/helpdesk/beleid/privacy. S.A. Proto signed a data processing agreement with SNT.
 +
 +Our website will soon be hosted at Antagonist because of maintainability over future years. Data centers used at Antagonist are located at Enschede and Hengelo, via Equinix and Previder. We have a data processing agreement with Antagonist, of which the content can be viewed [[https://www.antagonist.nl/downloads/algemene-voorwaarden.pdf|here]] 
 +
  
 The domain names are arranged with TransIP. Their privacy policy can be found [[https://www.transip.nl/legal-and-security/privacy-policy/|here]]. The domain names are arranged with TransIP. Their privacy policy can be found [[https://www.transip.nl/legal-and-security/privacy-policy/|here]].
Line 83: Line 86:
   * RFID tag   * RFID tag
  
-Dietary or allergy information is only visible to //Administrators// and to members of the committees that organize activities you attend. This information is retained until you manually change or delete it. Note that the latter can only see your dietary or allergy information:+Dietary or allergy information is only visible to //Administrators// and to members of the committees or societies that organize activities you attend. This information is retained until you manually change or delete it. Note that the latter can only see your dietary or allergy information:
  
  
Line 91: Line 94:
 The mailinglist subscriptions are saved to see which mail you want to receive such that you only have to receive mail you are interested in. RFID code can added by the user to simplify OmNomCom purchases and can be deleted at all times. The mailinglist subscriptions are saved to see which mail you want to receive such that you only have to receive mail you are interested in. RFID code can added by the user to simplify OmNomCom purchases and can be deleted at all times.
  
-Finally, if you choose to become active by joining of a committee, your name will be added to the page of the committee you are joining (along with a join and leave date and a function description), and this will be visible to members. Your committee memberships are retained indefinitely, even if you deactivate your account.+Finally, if you choose to become active by joining a committee or a society, your name will be added to the page of the committee or society you are joining (along with a join and leave date and a function description), and this will be visible to members. Your memberships are retained indefinitely, even if you deactivate your account.
  
 **Data S.A. Proto automatically stores the following data about you:** **Data S.A. Proto automatically stores the following data about you:**
Line 216: Line 219:
 At activities organized by or together with S.A. Proto, photographers or film crew may be present at the activity and they may take a picture and/or video of you that may later be published. If this makes you feel uncomfortable, please indicate this to the people taking the photos/video. They will do their best to take it into account. At activities organized by or together with S.A. Proto, photographers or film crew may be present at the activity and they may take a picture and/or video of you that may later be published. If this makes you feel uncomfortable, please indicate this to the people taking the photos/video. They will do their best to take it into account.
  
-In the case of photographers/film crew of S.A. Proto (most notably, the S.A. Protography committee), S.A. Proto reserves the right to take or publish any pictures taken. For activities that are likely to generate embarrassing photos (a cantus, for example), S.A. Proto will take precautions to prevent embarrassing photos from being put online without consent from the subject. For other activities though, S.A. Proto reserves the right to publish photos without asking consent. Either way, by joining an activity you are surrendering your portrait right for any photos taking during that activity. You may always request a photo to be taken off-line after publishing. To do that, please contact photos@proto.utwente.nl or the association board. Photos are uploaded to Flickr and will be published on our own site via Flickr. This is mainly done because of their storage options. You can find their Privacy Policy [[https://www.smugmug.com/about/privacy-flickr|here]]+In the case of photographers/film crew of S.A. Proto (most notably, the S.A. Protography committee), S.A. Proto reserves the right to take or publish any pictures taken. For activities that are likely to generate embarrassing photos (a cantus, for example), S.A. Proto will take precautions to prevent embarrassing photos from being put online without consent from the subject. For other activities though, S.A. Proto reserves the right to publish photos without asking consent. Either way, by joining an activity you are surrendering your portrait right for any photos taking during that activity. You may always request a photo to be taken off-line after publishing. To do that, please contact photos@proto.utwente.nl or the association board. Photos are uploaded to our own site via an in-house created tool
  
 In the case of external parties (press, for example), please ask that party or the association board for their policy regarding portrait rights. In the case of external parties (press, for example), please ask that party or the association board for their policy regarding portrait rights.
Line 246: Line 249:
 Check [[https://matomo.org/privacy-policy/|here]] for Matomo's Privacy Policy. Matomo is a self-hosted software product. This means that although S.A. Proto uses software provided by Matomo, S.A. Proto is in full control of all information collected by the software. This information is not accessible by Matomo, and never leaves servers operated by S.A. Proto. Check [[https://matomo.org/privacy-policy/|here]] for Matomo's Privacy Policy. Matomo is a self-hosted software product. This means that although S.A. Proto uses software provided by Matomo, S.A. Proto is in full control of all information collected by the software. This information is not accessible by Matomo, and never leaves servers operated by S.A. Proto.
  
-You can opt-out for web analytics on the websites operated by S.A. Proto as described in this section [[https://metis.proto.utwente.nl/analytics/index.php?module=CoreAdminHome&action=optOut&language=en&backgroundColor=333333&fontColor=ffffff&fontFamily=Arial|here]].+You can opt-out for web analytics on the websites operated by S.A. Proto as described in this section [[https://analytics.saproto.nl/index.php?module=CoreAdminHome&action=optOut&language=en&backgroundColor=333333&fontColor=ffffff&fontFamily=Arial|here]].
  
 All //Administrators// may see information collected through Matomo.org All //Administrators// may see information collected through Matomo.org
  
 === Sentry, error tracking software === === Sentry, error tracking software ===
-If something goes wrong on our website, (meta) information about the problem will be send to Sentry. This information include UserID and User input. This is to see what went wrong, so this issue can be resolved. This information will be stored no longer that 7 days. Please check their [[https://sentry.io/privacy/|privacy policy]] for more information.+If something goes wrong on our website, (meta) information about the problem will be send to Sentry. This information includes UserID and User input. This is to see what went wrong, so this issue can be resolved. This information will be stored no longer that 7 days. Please check their [[https://sentry.io/privacy/|privacy policy]] for more information.
  
  
 All //Administrators// may see information collected through Sentry All //Administrators// may see information collected through Sentry
  
ict/privacy/details.1550001861.txt.gz · Last modified: 2019/02/12 21:04 by x.vanbruxvoort