ict:privacy:start
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ict:privacy:start [2017/09/21 10:20] – split privacy policy and details jonathan | ict:privacy:start [2019/02/12 20:48] – spelling x.vanbruxvoort | ||
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====== Privacy Policy of Study Association Proto ====== | ====== Privacy Policy of Study Association Proto ====== | ||
- | |||
- | //This is a draft document and has no official status yet.// | ||
This is the privacy policy of Study Association Proto (hereafter just "S.A. Proto" | This is the privacy policy of Study Association Proto (hereafter just "S.A. Proto" | ||
- | This document | + | This document |
- | The privacy policy | + | You can also read the privacy policy [[https:// |
- | This document is written on a //best effort// basis and its aim is to provide | + | The privacy policy should be viewed as a dynamic document with transparent revision history. Everybody can see [[https://wiki.proto.utwente.nl/ict/privacy/ |
- | ====== | + | ====== |
- | + | ||
- | These general provisions describe how the association handles privacy and your personal information in general. This section should give you a short overview on how S.A. Proto handles your data in general. This section serves as a replacement to the chapter //Personal information// | + | |
- | + | ||
- | This section does not go into exact detail and rather serves as a high-level overview of the intentions of S.A. Proto. If you wish to have a more specific insight in the information S.A. Proto has about you, please see the page on [[ict: | + | |
- | + | ||
- | ===== Collection | + | |
In general, your personal data is collected by S.A. Proto in one of the following ways: | In general, your personal data is collected by S.A. Proto in one of the following ways: | ||
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If data is acquired in any way other than those above, it will be specifically mentioned in this document. | If data is acquired in any way other than those above, it will be specifically mentioned in this document. | ||
- | ===== Insight ===== | + | ====== Insight |
Almost all of the information S.A. Proto has accumulated about you can be reviewed by you on the website of S.A. Proto on your dashboard, your profile page or on the relevant part of the S.A. Proto website. It should be explicitly stated that it is always the intent of S.A. Proto to be transparent about the information the association has about you. If you wish to receive an overview of information S.A. Proto has about you that cannot be found on the website, please send an e-mail to [[privacy@proto.utwente.nl|privacy@proto.utwente.nl]] with your request. We aim to reply to your request within one week, but reserve the right to take up to four weeks for our reply. | Almost all of the information S.A. Proto has accumulated about you can be reviewed by you on the website of S.A. Proto on your dashboard, your profile page or on the relevant part of the S.A. Proto website. It should be explicitly stated that it is always the intent of S.A. Proto to be transparent about the information the association has about you. If you wish to receive an overview of information S.A. Proto has about you that cannot be found on the website, please send an e-mail to [[privacy@proto.utwente.nl|privacy@proto.utwente.nl]] with your request. We aim to reply to your request within one week, but reserve the right to take up to four weeks for our reply. | ||
+ | |||
+ | You will receive an e-mail once a year reminding you that you still haven account at the website and that we thus process your personal information. In this e-mail, we will include the most important data we process of you and ask you to visit the dashboard to review your personal information for correctness. | ||
In general, only the board of the association, | In general, only the board of the association, | ||
- | **Any personal data supplied to S.A. Proto is never shared with third parties, | + | **Any personal data supplied to S.A. Proto is never shared with or sold to third parties |
- | ===== Usage ===== | + | ====== Usage ====== |
How exactly S.A. Proto uses your data is explained further on in this document. In general, your data may be used to: | How exactly S.A. Proto uses your data is explained further on in this document. In general, your data may be used to: | ||
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* Invitations for the General Member Meeting | * Invitations for the General Member Meeting | ||
* Information important to your membership | * Information important to your membership | ||
- | * Information in the name of external parties | + | * Information in the name of external parties |
* Information to which you subscribed | * Information to which you subscribed | ||
* Invitations to activities and other events | * Invitations to activities and other events | ||
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S.A. Proto will primarily contact you via e-mail. Only in exceptional occasions will you be contacted by regular mail. | S.A. Proto will primarily contact you via e-mail. Only in exceptional occasions will you be contacted by regular mail. | ||
- | ===== Objection ===== | + | ====== Objection |
You can object to S.A. Proto sending you information, | You can object to S.A. Proto sending you information, | ||
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If you wish to object to S.A. Proto sending you information, | If you wish to object to S.A. Proto sending you information, | ||
- | For information on how to object to usage of other personal data, please refer to the second part of this document. | + | For information on how to object to usage of other personal data, please refer to the page on [[ict: |
+ | |||
+ | ====== Third parties ====== | ||
+ | |||
+ | If S.A. Proto wishes to outsource processing of personal information of members of S.A. Proto to a third party, an agreement needs to be established with this third party that establishes what data it will process, how it may process that data and what should happen with the data if the outsourcing is terminated. This agreement should ensure that the third party processed the data in a secure way and only for the intended purposes. | ||
+ | |||
+ | Outsourcing may only happen for services that S.A. Proto needs but cannot or should not provide itself, the most notable example being banking and payment services. | ||
+ | |||
+ | Third parties may receive economic gain from the outsourcing only to the extent that Proto may provide fair compensation for the services provided by the third party. | ||
+ | |||
+ | Any forms of outsourcing processing of your personal data is mentioned on the page describing [[ict: | ||
+ | |||
+ | ====== Specific usage ====== | ||
- | ===== Third parties ===== | + | This document does not go into exact detail and rather serves as a high-level overview of the intentions of S.A. Proto. If you wish to have a more specific insight in the information S.A. Proto has about you, please see the page on [[ict: |
- | If S.A. Proto wishes to outsource processing of personal information of members of S.A. Proto to a third party, an agreement needs to be established with this third party that guarantees that the information is processed secure, in the right way and for the right purposes. | + | Please note that stated in here is that by joining an activity you are surrendering your portrait right for any photos taking during that activity. You may always request |
+ | ====== Responsible disclosure ====== | ||
+ | Please find our responsible disclosure policy [[ict: |
ict/privacy/start.txt · Last modified: 2020/02/03 14:02 by x.vanbruxvoort